Attending: Sherry Smith, Barbara Kempf, Robin Hilp, Colleen Dunham, Nancy Donnelly, Kristin Manke, Kari Kells, Martha Osgood

1. Martha Osgood, as Sec/Treas, is willing to work with Elspeth and others on asking non-attendees what would bring them to attend the next meeting.
2. Corporate Sponsorship of meetings - a committee will be formed with Zoe Holbrook, Barbara Kempf, possibly Colleen Dunham, and others (invited via Indexers-NW) to investigate encouraging corporate sponsorship of the various PNW/ASI meetings in order to help meet expenses and to provide indexing-focused programs from their perspectives. Side benefits of the contacts would include educating publishers about indexing and ASI.
3. Directory / Website - Martha Osgood will send Kari Kells the revised Bylaws and these Minutes (after they are approved by the President) for inclusion on the website. Further discussion involved whether to have a printed Directory this year or to have this information on the website only. Contacting publishers with a letter of inquiry (is a print directory useful to you?) and a self-addressed return envelope would also be an opportunity to include a brochure about indexing and indexers in the Pacific Northwest.
4. Newsletter Report - Kristin Manke aims to publish the Newsletter 3 issues a year. While Indexer Portraits are nice, she also wants articles about the issues, problems and solutions faced in the field (such as the Peer-Review list), connections made with Canadian indexers, and responses to articles in Key Words.
5. Marketing Committee Report - Brochures, indexing review guidelines for editors, and business cards of the indexers staffing the booth and of the PNW/ASI chapter were distributed at the two-day publishers book conference in Portland. About 8-9 indexers were present to staff the booth.
6. Programs - Program uggestions included co-meetings with library Schools, and with Canadians, marketing topics, HOW we measure success... Panels offering different perspectives seem to be popular.
7. Pro Bono Committee - Sherry Smith led a discussion of whether the Chapter should serve as a resource for pro bono indexing opportunities in order to benefit non-profits, benefit new indexers with practice indexes, and educate various publishing communities about indexing and ASI. Those possibly interested in exploring this idea as a committee included: Nancy Donnelly, Robin Hilp, Drew Proctor, Shirley Hansen, Phyllis Linn, Cynthia Landeen, and Kari Kells.
8. Meeting Evaluation - Kristin will look for testimonials for the Newsletter. It was noted that while the meetings seem a bit more chaotic than planned, the actual participants do not seem disturbed in any way and in fact may contribute to the excitement due to the pleasure of "talking shop" with each other.
9. The revised Bylaws, which were voted upon by the membership, were formally adopted.
10. Meeting Planning issues for the Richland gathering in summer:
    • the planning process should probably be divided by committee so not everyone has to read all the emails
    • the panel format is popular - perhaps a marketing panel with cold calls and
      • cover letters, more of the business end of freelancing, portfolios, how to
      • charge, the differences between contractor/employee/vendor status, and
      • specific answers to "How would you bid for THIS?"
    • table-talks seem to work well
    • a doc exchange will be planned
11. The meeting was adjourned at 8:59 a.m.

Submitted by Martha Osgood, Secretary Treasurer