Attending: Sherry Smith, Barbara Kempf, Robin Hilp, Kristin Manke, Kathy Duffy, Glenn Murray, Cher Paul, Annette Young, Martha Osgood.

1. Conference Evaluation - overall this conference was perceived as a very positive experience. Suggestions included that a better map might have been useful. Other details are in the evaluation summary.

2. Registration form - next time this form could offer transportation and Indexer Inn requests.

3. Treasurer's Report - Three refunds were approved. The policy shall be refund 100% if requested by a certain cutoff date prior to a workshop, and by 75% after the workshop, if requested after the cutoff date and before the workshop begins.

4. Volunteers - Committee coordinators are encouraged to contact attendees directly to gather new committee members.

5. Pro Bono Projects - Sherry Smith will continue to work on this concept as Past President.

6. Secretary/Treasurer Split - Martha Osgood suggested that the duties of this dual office are diverse and more time consuming as the chapter grows. It may be useful to have two officers take the different responsibilities. The ByLaws will be reviewed and specific changes offered to the membership. New officer elections will be held after.

7. Email Elections - Kari Kells and Martha Osgood will coordinate getting the web page ready for email elections while the Bylaws are updated and offered to the membership for approval.

8. Nominating Committee - Since the office of Past President represents continuity and a large share of the institutional memory, the Past President will lead the Nominating Committee and the Bylaws will be revised (and submitted for approval to the membership) to reflect this.

9. Corporate Sponsorships - Sponsorship guidelines will be developed with Barbara Kempf and Kristin Manke and Kathy Duffy taking the lead. Sponsorships can help in many areas: exhibit fees at trade shows, room rental, snack breaks, receptions, scholarships. It was suggested to contact the marketing committee to see if any of these members were interested in this project.

• August 2001 in Richland - we will look into business-oriented topics and knowledge management.
• October 2001 in Eugene - we will feature two workshops: Cookbook Indexing, and Moonlighting for Beginners by Carolyn Weaver.
• Other workshop topics to explore include a Business of Indexing panel with formal document sharing, a panel focusing on indexing nightmares, and perhaps a marketing panel with cold calls and cover letters, more of the business end of freelancing, portfolios, how to charge, the differences between contractor / employee / vendor status, and specific answers to "How would you bid for THIS?"

11. Copyright issues - There was brief discussion about copyright issues when the BOB index is transferred from one venue to another or when an index is meant for multiple formats (for example, a BOB index, plus CD version, plus online version). Is an index a work for hire, and what does that mean when it is adjusted/changed (without compensating the indexer for the increased value of the index)? It would take some real research on the history of this problem before a possible proposal could be suggested to ASI.

Minutes 05/06/01
Submitted by Martha Osgood
Secretary/Treasurer, PNW/ASI,
September 9, 2001

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