In attendance: David Billick, Colleen Dunham, Mary Harper, Scott Smiley, Martha Osgood, Julie Kawabata, Jane Henderson, Cher Paul, Elspeth Pope, Catharyn Martz, Annanaomi Sams, Sabina Rascol

The meeting was called to order at 8:20 a.m.

Minutes
The Minutes of the October 2005 Meeting were approved.

Board actions
David reported that no Board actions had been taken since the October 2005 Meeting other than email review and correction of the Minutes of that meeting.

Spring Eugene Meeting review
Colleen Dunham reported summary comments from the evaluation forms and will send out a more detailed report via email.

10th Anniversary Fall 2006 Meeting
Colleen moved that the Anniversary meeting be held in Olympia; Martha seconded it; all agreed. The tentative weekend is October 6-8, 2006.

Long-range Meeting Planning
It was agreed to continue to rotate locations. Colleen will present a schedule and locations for upcoming events to the Board for a vote by the end of May.

PNW Chapter boundaries
David reported on some research he’s done regarding the removal of Utah from the PNW region. There was consensus that it geographically belongs to the Colorado region Chapter. David will check with Lucie Haskins for suggested wording for a change to our By-Laws and will send it out with the next election notice to all members.

Treasurer’s Report
Scott submitted a 2005 Summary report as well as one for Meeting Income and Expenses for 2005. He reported that he reconciled the books against the bank account statements as far back as he had records for. He recently sent out a five year expense report to the Officer’s group via email and determined that Chapter expenses tend to be around $4,000 per year. There was discussion about the goal of maintaining a minimum balance. There was consensus that we would not set a reserve threshold amount until after the Anniversary Meeting. David and Scott will develop recommendations by the end of April that will include a policy statement, a suggested amount for the reserve account, what actions to take and how to separate the funds.

Nominating Committee Report
Martha and Sherry Smith are the leads for the Committee. The Treasurer position will expire at the end of this year and Scott has offered to fulfill another term. The Vice-Presidency will open as Colleen moves into President role.

Procedures/Operations issues Report
Julie is still researching what conditions actually constitute a “meeting” and whether there is a requirement that Chapters hold two per year. She said there is nothing in the ASI national By-Laws about Chapter meetings. She thinks it’s acceptable for a meeting to be waived if the annual national meeting is held in a Chapter’s district. Julie will send an update as soon as she hears more from ASI national.

Marketing/Community Relations Report
Jane reported that she will send out a report to the Officer’s Loop after she has a chance to analyze the results of the brainstorming session and the input forms that were solicited. Then she will develop a schedule and process for development and implementation of a plan. She recommends that the Committee continue to develop the Publisher Honor Roll concept over the coming year. She will work with David to utilize the databases he has developed for outreach purposes. She will seek out a marketing/graphics student to develop some ideas/products to bring back for approval by the Board.

Newsletter Committee Report
Cathy and Gail Davies have volunteered to Chair this Committee. Kristin Manke has offered to post the PDF versions of the Newsletter to the PNW web site.

Archives Report
Elspeth and Sherry Smith are the Committee heads and have been discussing how to update the Archives.
Julie will check to find out where ASI stores its records and if there’s room for Chapter materials also. David suggested we develop an “institutional memory” and better documentation of activities.

New Business
Cathy relayed a message from Beth Palmer with the Website Committee asking for assistance with the posting of members to the web Indexer Directory. A request was made asking the Committee to report the process they are using and estimates of time involved and schedule of tasks.

Annanaomi reported that the PNL distribution list software has changed and that she will be sending a notification to all subscribers soon. The search capabilities have been enhanced and a RSS feed is a new optional feature.

The meeting was adjourned at 10:35 a.m.

Respectfully submitted,
Mary Harper, Secretary